How to Communicate with a Legislator:
Email is a fast, usually efficient way to contact your legislator. It is particularly important to use a letter writing set of guidelines when writing an email. Legislators get an increasing number of emails and being more formal will help your message get across. Follow these tips:
- The email should be brief. A short, concise email is effective. Close with, “If you need additional information, please let me know.”
- If you are writing about a specific bill, include the bill number and a brief statement at the beginning of the email.
- Discuss only one bill in your email. This makes it easier for a legislator or staff member to track. If you want to discuss another bill, send another email.
- Your email should be well written and your tone sincere and polite.
Your email should also include the following:
- A brief statement (ten words or less) on the subject and bill number.
- An introduction of yourself which tells why you are interested in or concerned about the bill.
- A personal anecdote/story about how the bill will affect you, your family, your community, your business, your job, your school, etc.
- Some facts, including supporting information and data to support your position.
- An invitation to contact you to discuss the bill
- A request for a reply if you need one.
- A statement of appreciation for consideration of your position.
- Your home address and telephone number.